FAQ

Please read the Frequently Asked Questions below to facilitate the application process.
This section is based on The Foundation Blanceflor’s by-law and a compilation of questions asked during the last application periods.

Application procedure

We recommend you to read through the application form first and then prepare the résumés required in a separate document, ready to copy-and-paste into the form. Make also sure that you have prepared thoroughly the pdf’s you must upload to complete your application, some of those are scanned documents you will have to demand from your present institution and the institution that will receive you during the term of the scholarship. Finally, with everything else prepared, take notice that the final ‘captcha’ may time-out, perhaps you must renew it so keep a separate copy of everything written in the form!

Citizenship

Q: Can a non-Italian, non-Swedish citizen apply?
A: Only Italian and Swedish citizens are qualified to apply for the scholarship.

Age

Q: Am I overaged, 33 years, but can I apply anyway?
A: The Foundation Blanceflor like to privilege younger scientists, that’s why ‘normally not older than 33 years’ is said. However, if you present particular reasons of why your studies/research are carried out while older than 33 years, those might be understood by The Foundation Blanceflor. Such flexibility could, for example, apply to childcare, but should in no case comprise more than a couple of years.

Level of studies/research

Q: Can an undergraduate student apply for a scholarship?
A: The Foundation Blanceflor prioritise PhD and post-doc studies. Master students are scarcely awarded and undergraduate students not.

Q: Can I get a scholarship for studies not integrated in the formal academic system?
A: The Foundation Blanceflor scholarship is oriented towards academic studies and institutions.

Q: I am a Medical doctor, not PhD, do I qualify anyway for a scholarship?
A: The Foundation Blanceflor support high-level academic studies and research and prioritise doc and post-doc applicants.

Support from ‘sending’ institution

Q: What do you mean with the support letter from a ‘sending’ institution?
A: We refer to the institution where you are presently, or lately have been, engaged as the ‘sending’ institution. It is important to know that you count with the knowledge and support from these persons and the institution.

Q: What do you mean with “relevant person”?
A: We refer to “relevant person” as someone like the teamleader, decanus/director of the institution, the university or it’s administration where you are – or lately have been – engaged.

Receiving institution Invitation

Q: Do I need to have an established relation with a receiving institution, or could I apply for the scholarship without a receiving institution, PhD program, etc.?
A: Having a receiving institution is an absolute requisite, without it your application will not be finally considered. Moreover, you must certify this relation with a letter from the receiving institution. This letter should be written and signed by a relevant person on the receiving institution’s stationery paper, scanned and saved as a pdf.

Q: What do you mean with “relevant person”?
A: We refer to “relevant person” as someone who is the teamleader, decanus/director of an institution, the university or it’s administration. A person that has the mandate and knowledge to make this invitation

Period for the studies

Q: Is it possible to apply, already having initiated the studies/research period?
A: Yes, the scholarship is granted for a maximum of a one-year period, specified in your application, while studies/research often span over a longer period of time. However, one could apply for a second year with scholarship from The Foundation Blanceflor.

Q: Can a 12-month period start and end at any time (for example, start September, etc.)
A: Yes, the scholarship is awarded for one year at a time and the supposed period for starting is from May-June onwards, but there is no problem starting later. However if it is later than May-June the following year you are supposed to apply during that next period, the following year.

Q: Can I apply for a second year of scholarship?
A: Yes, but you will have to do another application when it is time for it. A third year is not awarded.

Q: How to manage a study period spanning over several years?
A: You apply for the scholarship for one year, in the budget and other documents you detail the whole period. You are then enabled to apply for a second year.

Q: Is there a minimum period for the scholarship?
A: Not really, but The Foundation Blanceflor does not prioritise grants for very short periods.

Tax exemption

Q: Do I have to pay tax on the scholarship?
A: According to Swedish tax law, grants from the Foundation Blanceflor are not taxable income in Sweden. Each holder of a grant is advised to check the tax situation in the relevant other territory.

Deadline for application

Q: If I can not meet the application deadline with all the documents?
A: The application on the web form must be submitted before the deadline. If you have problem with any of the documents, please let us know to consider the situation.

Q: Will I receive a confirmation of my application?
A: Yes, you will receive an e-mail confirming your application.

Q: Is it possible to deliver personally the documents to The Foundation Blanceflor’s office?
A: Normally not, but if you have a special case let us know, info@blanceflor.se!

Documents attached

Curriculum Vitae

Q: I have a Curriculum Vitae, but it does not follow the EU standard, do I have to remake it?
A: We like to see your CV in the standard format that EU provides, please use the link to learn more: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Q: I have my Curriculum Vitae printed on paper, could I submit it sending it with ordinary mail?
A: No, your CV should conform to the EU standard (see above), be saved as a pdf-file and uploaded in the Application Form.

Study Certificates

Q: What do you mean with study certificates?
A: The study certificate certifiy your academic achievement, it’s typically issued by the university or similar authority. Do not submit certificates of non-academic studies, unless you consider them relevant.

Q: Do I have to translate the study certificates into English?
A: No, it is OK to include them in their original language, we’ll manage.

Q: Is it possible to send the certificates, in copy, by ordinary mail?
A: No, your certificates should be scanned, saved as a pdf-file and uploaded in the Application Form.

Project Proposal Summary

Q: The Project Proposal Summary, should it be more general or more ‘technical’?
A: It should, of course, reflect the complete project and our board are specialists in their areas and thus able to read a purely scientific description.

Q: The summary should be approximately 200 words?
A: Yes, try to write a summary, you are not winning points making it longer! We do not print out beyond 200 words!

Budget estimation

Q: What should I include in the Budget estimation, travel, conferences, food and lodging, workshops, insurance, furniture, etc.?
A: We like to see a total budget of your estimated expenses for the study period. We do not defray institutional costs, fees or laboratory material, but rather contribute to your personal cost of living.

Q: The receiving institution pays a salary, is that an impediment while applying for the scholarship?
A: It is not, but should of course be detailed in the Budget estimation.

Q: I have applied for other scholarships or resources, does that disqualify me for an award from The Foundation Blanceflor?
A: No, it does not, but detail whatever contribution in your Budget estimation.

Invitation letter from receiving institution

Q: I do not have the invitation letter yet, could I apply anyway?
A: The Invitation letter from the receiving institution is a requisite, your application will not be considered without it.

Q: Could the receiving institution send the letter of invitation directly to The Foundation Blanceflor?
A: No, it should be written on institutional stationery paper, signed by a relevant person, scanned and saved as a pdf and uploaded with your application.

Q: I do not have any receiving institution, could you be helpful finding me one?
A: No, The Foundation Blanceflor support studies/research, but does not intervene in the design of the same or the contacts to set it up.

Q: I can not get the invitation letter in time for the application, can I apply anyway?
A: If the invitation letter is late, please let us know when it could be expected. Your application will not be finally considered without this letter.

Reference and/or recommendation letters

Q: Could reference or recommendation letters be sent directly to The Foundation Blanceflor and could it be e-mail or does it have to be on paper?
A: Yes, letters could be sent directly to The Foundation Blanceflor if you or the referents so prefer. It could be either paper och e-mail to info@blanceflor.se.

Q: Do you prefer recommendations or references in sealed envelopes?
A: It is not a requisite as such, but is accepted if you or the referents prefer.

Q: My references or recommendation letters are late, could I apply anyway?
A: These documents are not a requisite – different from the recommendation and invitation letter from “sending” and “receiving” institutions – but please put yourself in contact with our office so we know that the letters will arrive and approximately when.

Technical problems submitting the Application

Q: I get error messages when I try to submit the application on the web form, what do I have to do?
A: The most probable issue is that the so called ‘captcha’ at the end of the form (the characters that should be copied) has timed out. If you reload the page this problem should be solved. However, we recommend you to write down all the information in a word processor and thereafter copy-and-paste it into the form, thus making it a swift process in order to avoid time out problems.

Q: Should I use any particular web browser to avoid technical problems with the web form?
A: Not really, the form should work with any reasonably modern web browser, either in Windows, MacOS X or Linux. It has been tested in Firefox, Opera, Safari and recent versions of Internet Explorer (versions 10 and 11). Older versions of IE could display the information inadequately, including the web form for application.